IAPS is a large organisation and can not be run just by the Executive Committee(EC). For this purpose there are several working groups in various areas and they consist of IAPS members who devote their free time to help the EC on the day to day work of IAPS. They are volunteers and now you have a chance to become an IAPS volunteer!
Multiple opportunities are open and you do not want to miss this chance! Volunteering and gathering experience in student associations is very recommended, it may even help you when you apply to your first job! You can be an enthusiastic beginner, an experienced pro in organisation duties or anything in between. What is important is to have an open mind, good work ethics, the will to help and learn by doing.
This year, there are opportunities in several fields, reaching from Events and PR to Advocacy! Find out more here. And do not miss this chance to become a volunteer!
The 2019 Annual General Meeting (AGM) of IAPS, held on August 13th, passed, with approximately 90% of favorable votes, a resolution to endorse the IAPS 2018/2019 Executive Committee statement on climate change and the Student Strike for Climate with the addition of explicit support for the Student Strike for Climate and the Fridays for Future initiatives and students’ participation in them.
As the statement highlights, climate change is an issue that must involve worldwide efforts to take the necessary action to stop the upwards trajectory of the increase in average global temperature that will likely have disastrous effects in societies across the goble.
This is an issue that knows no geographic limits, so we must act upon it accordingly and do what we can as Physics students to call public decision-makers to action, including through the international student strikes that have involved millions of young students.
IAPS, therefore, joins the thousands of scientists, researchers and academics of Scientists for Future that have declared their support for the Student Strike for Climate and the Fridays for Future initiative.
The 2019 IAPS Annual General Meeting (AGM), held on August 13th, approved 9 new member committees, with 4 National Committees (NCs) and 5 Local Committees (LCs):
NC Cuba – Sociedad Cubana de Jovenes Fisicos/Cuban Society for Young Physicists NC Georgia – საქართველოს ფიზიკის სტუდენტთა ასოციაცია/Georgian Association of Physics Students (GAPS) NC Morocco – Moroccan Association of Physics (MAP) NC Poland – Polskie Stowarzyszenie Studentów Fizyki/Polish Association of Physics Students (PSSF)
LC Jambi (Indonesia) – Ikatan Mahasiswa Pendidikan Fisika/Physics Education Student Association (IMAPEFSI) LC Kumasi (Ghana) – IAPS Kumasi LC Noida (India) – Physics Society of Shiv Nadar University (PhySoc) LC Quito (Ecuador) – OSA-USFQ Capítulo Estudiantil/OSA-USFQ Student Chapter LC Saint Petersburg (Russia) – сообщество студентов-физиков Политехнического университета/Polytechnic Community of Physics Students (PCPS)
All of these new members were immediately approved as new members, with the exception of LC Quito, whose membership was approved conditional on the payment of the first membership fee occuring up to September 1st. As this condition has already been met, LC Quito is also officially a member of IAPS.
As the date of the Annual General Meeting approaches, we continue with the calls for Executive Committee (EC) offices applications.
This time, we address the office of Treasurer, the main handler of the financial affairs of IAPS, which makes it a highly demanding role of great responsibility.
For the 2019/2020 term, the current EC is proposing the following set of responsibilities for the Treasurer: a. Make the ledger for the respective financial year b. Make the proposed budget for the next financial year c. Write and send invoices to the members (annual membership fee) d. Write and send invoices for different IAPS events (e.g. iaps2CERN participation fee) e. Keep track of all the financial transactions (e.g. online bank account and paypal) f. Procure and keep the bank statements for future reference (e.g. the ledger) g. Arrange reimbursements h. Manage IAPS grants i. Take care of sponsorship and donor’s agreements j. Maintain a fair communication with the Fundraising Manager k. Maintain a fair communication with the European Physical Society (EPS) regarding IAPS finances
This proposal is very similar to the current assigned tasks, although the reference to coordinating with the Fundaraising Manager is added, as this non-EC office is also a new proposal by the current EC.
We remind you that this list of tasks might still be changed by decision of the AGM.
If you missed the 2 rounds of ICPS registrations, don’t worry! In the words of Futurama’s Professor Farnsworth, good news, everyone: there are still some spots available!
To register, just log in to the Member Network and sign up here. Check out the full program of the conference and all relevant details on the official website.
If you have any questions, just contact info@icps.cologne.
Don’t miss this awesome gathering of Physics students from all corners of the Earth [Warning: this phrase does not constitute proof that the Earth if flat].
As you may know, the 2019 Annual General Meeting has been called, having, among the agenda points, the EC members election. The EC member positions and job description, beyond what is already set by the IAPS Charter and Regulations, are proposed by the EC in office at the time of the election.
Let’s start with the main EC position: President! This is a position of tremendous responsibility, as it involves its specific functions, plus coordinating the EC.
For the 2019/2020 term, the current EC is proposing the following set of responsibilities for the President: a. Chair EC meetings b. Ensure that the association functions in a fair manner c. Chair the Special Governance Council, as outlined in the IAPS Strategic Plan d. Charter a move to become an Observer of IUPAP e. Direct the work of the EC f. External relations g. Direct the preparations for General Meetings and the Delegate Day h. Direct the preparations for the IAPS workshops i. Manage and represent IAPS
Although some details might be changed at the AGM, due to potential proposals from the membership, most of these responsibilities are intrinsic to the office of President, according to the IAPS Charter and the IAPS Regulations.
If you want to run, send your CV and a motivation letter to president@iaps.info! If you want some more detailed information, check out this and this.
The final agenda of the 2019 Annual General Meeting has been released to members by the IAPS Executive Committee, as posted below.
2019 Annual General Meeting – Final Agenda 1. Election of the Chair, Secretary and Tellers 2. Membership 2.1. Voting Rights 2.2. New Members 2.3. Expulsions 2.4. Quorum 3. Approval of the minutes of the 2018 Annual General Meeting 4. Auditors report and accounts of the 2017/2018 Executive Committee 5. Election of Auditors 6. Election of IAPS Alumni Representative 7. Election of IAPS Archivist 8. 2018/19 Executive Committee Report 9. 2019/20 Executive Committee Roles and Responsibilities Document 10. Discussion and vote on the IAPS Strategic Plan 11. Discussion and vote on any proposed modifications of the Charter 12. Discussion and vote on any proposed modifications of the Regulations 13. IAPS Code of Conduct 14. IAPS Privacy Policy Update 15. IAPS Reimbursement Guide 16. 2020 Budget 17. 2020 IAPS School Day Topic 18. iaps2CERN 18.1. Final Report for 2019 iaps2CERN 19. PLANCKS 19.1. Final Report for 2019 PLANCKS 19.2. Progress Report for 2020 PLANCKS 19.3. Election of the host for the 2021 PLANCKS 20. ICPS 20.1. Final Report for 2018 ICPS 20.2. Progress Report for 2020 ICPS 20.3. Election of the host of the 2021 ICPS 21. Election of Executive Committee members 22. Other points of interest
To be held physically at the University of Cologne, in Cologne, Germany, during day 4 of ICPS, starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, this meeting is open for online attendance, which IAPS members can request by sending an e-mail to president@iaps.info.
Once more, we remind everyone that, per IAPS Charter, National Committees (NCs) will have 7 votes, Local Committees (LCs) will have 2 votes and Individual Members from each country have, collectively, 1 vote.
If you have any questions, don’t hesitate to contact president@iaps.info!
The Executive Committee of IAPS has sent out to the provisional agenda of the this year’s Annual General Meeting (AGM) to IAPS membership representatives.
2019 AGM Provisional Agenda 1. Election of the Chair, Secretary and Tellers 2. Membership 2.1. Voting Rights 2.2. New Members 2.3. Expulsions 2.4. Quorum 3. Approval of the minutes of the 2018 Annual General Meeting 4. Approval of the minutes of the 2019 Extraordinary General Meeting 5. Auditors report and accounts of the previous Executive Committee 6. Election of Auditors 7. Election of IAPS Alumni Representative 8. Election of IAPS Archivist 9. 2018/19 Executive Committee Report 10. 2019/20 Executive Committee Roles and Responsibilities Document 11. Discussion and vote on the IAPS Strategic Plan 12. Discussion and vote on the 2018/19 EC’s Alumni Committee Proposal 13. Discussion and vote on any proposed modifications of the Charter 14. Discussion and vote on any proposed modifications of the Regulations 15. IAPS Code of Conduct 16. IAPS Privacy Policy Update 17. IAPS Reimbursement Guide 18. 2020 Provisional Budget 19. 2020 IAPS School Day Topic 20. iaps2CERN 20.1. Final Report for 2019 iaps2CERN 21. PLANCKS 21.1. Final Report for 2019 PLANCKS 21.2. Progress Report for 2020 PLANCKS 21.3. Election of the host for the 2021 PLANCKS 22. ICPS 22.1. Final Report for 2019 ICPS 22.2. Progress Report for 2020 ICPS 22.3. Election of the host for the 2021 ICPS 23. Election of the Executive Committee members 24. Other points of interest
Starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, the AGM will be held physically in Cologne, Germany during ICPS 2019, IAPS’s flagship event, organised by members of the junde Deutsche Physikalische Gesellschaft (jDPG), the student wing of the German Physical Society, with a live feed for anyone who wishes to follow the meeting at a distance.
Per IAPS Charter terms, National Committees have 7 votes, Local Committees have 2 votes and Individual Members from each country have, collectively, 1 vote. We remind you that any member of IAPS with voting rights may propose additional points for the agenda.
If you wish to follow the meeting remotely, propose agenda items or have any questions, contact presidente@iaps.info.
IAPS’s major democratic process is just a month away!
Due to its nature as a global organisation for cooperation between Physics students, IAPS is a particularly important platform for serious discussion around scientific topics, including reflection on how research impacts public policy and what the scientific community can do to influence policy on relevant issues that directly relate to its work and its understanding of natural phenomena.
As is generally known, climate change is, most likely, the issue that is most representative of the dangers of public decision-makers not following or falling short of taking necessary action to address long-standing, evidence-based scientific consensus.
Consequently, the Executive Committee of IAPS considers it is of utmost importance for all in the scientific community to make sure the public and its representatives are paying attention to the all too real threat of a climate crisis, especially those who represent future of Science: students.
The ICPS 2019 Organising Committee has opened registrations one final time to allow for a participation possibility for those who are still interested but were unable to sign up between the first and second rounds.
As all the places for ICPS Cologne are already filled, this final round is based on a waiting list, ordered according to date and time of registration, as it is expected that some already accepted participants might have to renounce their place for various possible reasons, a phenomenon observed every year.
So, if you haven’t signed up and want to attend the biggest IAPS event, this is your opportunity to register!
