Author: Dimitris Gkavakos

Considering a leadership role within the International Association of Physics Students (IAPS) is a significant commitment, reflecting your dedication and experience in our vibrant community. Running for a position is a prestigious opportunity to contribute to our global physics student network. Here’s a detailed guide to help you understand the application process and the responsibilities associated with each role.

Step 1: Choosing Your Position

Deciding which role aligns with your expertise and aspirations is crucial.

You can find more detailed information in our opportunities section on top right, but here’s a breakdown of the positions available:

• President: Lead the entire organization with strategic vision and managerial acumen. The President oversees all operations, ensuring alignment with IAPS’s mission and goals. This role requires substantial experience in leadership and a deep understanding of our community’s dynamics.
• Treasurer: Manage the financial health of IAPS. The Treasurer is responsible for budgeting, financial planning, and maintaining transparency in financial operations. Candidates should have a knack for finance or accounting and demonstrate impeccable attention to detail.
• Secretary: Ensure the smooth operation of IAPS’s administrative functions. The Secretary handles official correspondence, records meeting minutes, and maintains organizational records. This role demands exceptional organizational skills and experience in administrative management.
• Events Manager: Manage and supervise major IAPS events with precision and creativity. The Events Manager is responsible for the logistical and programmatic aspects of events, ensuring they meet our high standards. Prior experience in event planning and project management is essential.
• Outreach Manager: Engage with external communities and promote science outreach initiatives. The Outreach Manager works to inspire school students and other communities, spreading the passion for physics. A background in educational outreach and community engagement is highly desirable.
• PR Manager: Shape and communicate the public image of IAPS. The PR Manager develops communication strategies, manages media relations, and oversees our branding efforts. This role requires strong experience in public relations and strategic communication.
• IT Manager: Oversee the digital infrastructure and technological advancements of IAPS. The IT Manager ensures our digital tools and platforms are up-to-date and secure. Candidates should have substantial IT expertise and a track record of managing digital projects.
• Membership Manager: Advocate for our members and strengthen our community. This role involves understanding members’ needs, addressing their concerns, and promoting inclusivity. Experience in advocacy and community management is essential.
• Recruitment Manager: Attract new members to IAPS and expand our membership base. The Recruitment Manager designs and implements strategies to recruit motivated students globally. Prior experience in recruitment is highly valued.
• Fundraising Officer (working with the Treasurer): Secure the necessary funds to support IAPS’s initiatives. This role involves identifying funding opportunities, managing donor relations, and collaborating with the Treasurer on financial strategies. A background in fundraising and financial planning is crucial.
• jIAPS Editor in Chief (working with the PR Manager): Lead our publication efforts and collaborate on communication strategies. This role requires editorial oversight, content creation, and working closely with the PR Manager. Experience in journalism or publishing is encouraged.
• Advocacy Officer (working with the Membership Manager): Support our advocacy initiatives and assist in promoting members’ interests. This role involves working closely with the Membership Manager on various projects. Prior experience in advocacy and community engagement is essential.
• IAPS Archivist: Preserve and document the history of IAPS. The Archivist maintains historical records, ensuring they are organized and accessible.
• AC5 Council Member: Represent the interests of the IAPS community within the AC5 Council & IUPAP. This role involves participating in high-level discussions and decision-making processes. Significant leadership experience within IAPS or similar organizations is required.
• Alumni Representatives: Connect past and present members and support continuous growth. This role involves engaging with alumni and fostering a strong network.

Step 2: Preparing Your Application

For most positions, you need to send an email to ec@iaps.info with the following:

• CV: Highlight your relevant experience, skills, and achievements.
• Cover Letter: Articulate why you’re the ideal candidate for the position. Demonstrate your commitment and qualifications with clarity and professionalism.

Step 3: Sending Your Application

Once your CV and Cover Letter are ready, send them to the designated email address. Ensure your email is professionally composed and attachments are correctly named.

Example Email:

Subject: Application for [Position Name]

Dear IAPS Executive Committee,

I am excited to submit my application for the position of [Position Name]. Attached are my CV and Cover Letter for your review.

Thank you for considering my application.

Best regards,
[Your Name]

Special Instructions for Hosting ICPS and PLANCKS

Hosting a major IAPS event like the International Conference of Physics Students (ICPS) or the PLANCKS competition is a prestigious responsibility. Your bid must include:

• Expected Duration: Specify the event’s duration.
• Expected Number of Participants: Estimate attendance.
• Preliminary Timetable: Provide a draft schedule.
• Location Details: Describe the venue and its significance.
• Activities and Accommodation: Outline planned activities and lodging arrangements.
• Provisional Budget: Include participation fees and potential sponsors.

For any questions don’t hesitate to contact our Events Manager at events@iaps.info

Review and Submit Your Bid

Make sure your bid is comprehensive and well-detailed. Email it to ec@iaps.info with all the required information.

Keep in mind that you will need to present your bid during the AGM.

Example Bid Email:

Subject: Bid to Host [Event Name]

Dear IAPS Executive Committee,

I am excited to submit my bid to host [Event Name]. Attached is the detailed proposal including the expected duration, number of participants, preliminary timetable, location details, activities, accommodation, provisional budget, and potential sponsors.

Thank you for considering my bid.

Best regards,
[Your Name]

Final Tips

• Be Clear and Concise: Make sure your application and bid are easy to read and straight to the point.
• Show Your Passion: Let your enthusiasm for the role or event shine through.
• Proofread: Double-check for any spelling or grammatical errors.

Running for a position in IAPS or hosting a major event is a fantastic opportunity to grow, lead, and make a significant impact. Good luck, and we can’t wait to see what you’ll bring to the table!

Today, the U.N. proclaimed 2025 as the International Year of Quantum Science and Technology (IYQ). This year-long, worldwide initiative will celebrate the contributions of quantum science to technological progress over the past century, raise global awareness of its importance to sustainable development in the 21st century, and ensure that all nations have access to quantum education and opportunities.

“Through this proclamation, we will bring quantum STEM education and research to young people in Africa and developing countries around the world with the hope of inspiring the next generation of scientists, “ said Riche-Mike Wellington, Chief Programme Specialist at the Ghana Commission for UNESCO and the Ghanaian representative for IYQ.

IYQ coincides with the 100th anniversary of the birth of modern quantum mechanics — the theory that describes the behavior of matter and energy at atomic and subatomic scales and has made possible many of the world’s most important technologies. Over the past century, quantum theory has become foundational to physics, chemistry, engineering, and biology and has revolutionized modern electronics and global telecommunications. Inventions like the transistor, lasers, rare-earth magnets, and LEDs  — technologies that brought the internet, computers, solar cells, MRI, and global navigation into fruition — all exist because of quantum mechanics. 

Looking forward, advances in quantum applications could enable new computing and communication models with the potential to accelerate innovations in materials science, medicine, and cybersecurity, among other fields. In this way, quantum science and technology is poised to help address the world’s most pressing challenges — including the need to rapidly

develop renewable energy, improve human health, and create global solutions in support of the U.N.’s Sustainable Development Goals.

“This second quantum revolution is leading to breakthroughs in using quantum effects like superposition and entanglement for new applications,” said John Doyle, Henry B. Silsbee Professor of Physics at Harvard University, co-director of the Harvard Quantum Initiative, and president-elect of the American Physical Society. “When these phenomena can be applied broadly to control and engineer matter at the level of single quanta, and even single atoms, they will spark transformations in a multitude of technologies.”

The U.N. proclamation is the culmination of a multiyear effort spearheaded by an international coalition of scientific organizations. After Mexico shepherded the coalition’s initial proposal through UNESCO’s 42nd General Conference in November 2023, Ghana formally submitted a draft resolution to the U.N. General Assembly in May 2024 that garnered co-sponsorship from more than 70 countries before its approval today. 

UNESCO will oversee the campaign as the U.N.’s lead agency, while the American Physical Society will administer the campaign through an international consortium and invite scientific societies, academic institutions, philanthropic organizations, and industry to contribute to the initiative. The consortium’s current founding partners include the American Physical Society; the German Physical Society (DPG); the Chinese Optical Society; SPIE, the international society for optics and photonics; and Optica (formerly OSA).

“The American Physical Society welcomes the opportunity to collaborate with scientific organizations from around the world to spread awareness about quantum science and technology,” said Jonathan Bagger, chief executive officer of the American Physical Society. “With worldwide events and programming, we hope to build a vibrant and inclusive global quantum science community.”

Broad, multinational support for IYQ signals the need to strengthen the education, research, and development capacities of governments — especially those of low- and middle-income countries — to advance quantum science and technologies for the benefit of humanity. The U.N. proclamation stands as an open invitation for anyone to learn more — especially those at universities, in K-12 classrooms, and other venues for science communication. Throughout 2025, the IYQ consortium will organize regional, national, and international outreach events, activities, and programming to celebrate and develop learning resources for quantum science, build scientific partnerships that will expand educational and research opportunities in developing countries, and inspire the next generation of diverse quantum pioneers. More information about these activities will be announced in the coming months.

The International Association of Physics Students recently held an Extraordinary General Meeting. Representatives from various countries gathered for the meeting, during which the association introduced important initiatives to enhance its influence, effectiveness, and structure.

One of the standout moments from the meeting was the exciting addition of TC Singapore, LC Jerusalem, and LC Zoul Mikael to the IAPS membership. This decision not only expands the association’s reach to different regions, but also introduces a wide range of viewpoints among its members.

Leadership transitions were also a significant area of attention, with elections conducted for the Members and Advocacy Manager roles. Irene Carrion Lopez, representing TC Spain, has been elected as the new Members and Advocacy Manager. With her expertise and vision, she will lead the association’s efforts in advocacy and membership engagement.

With a strategic vision for modernization and revitalization, IAPS has revealed a new brand identity, showcasing its dedication to adaptability and innovation in the dynamic field of physics.

However, what truly stood out at the meeting was the revolutionary decision to transition from National Committees to Territorial Committees. This significant change sets the stage for a membership structure that is more inclusive and accessible, removing the obstacles that used to impede student involvement in the association.

In addition, IAPS decided to apply for UN Consultancy Status, demonstrating the association’s dedication to worldwide involvement and advocacy for matters of scientific significance.

Lastly, as a testament to its commitment to preserving the environment, IAPS announced its plans to join the Earth Humanity Coalition, joining forces with esteemed organizations to work towards a more sustainable future. Ultimately, it aims to inspire and mobilize the global youth community to take action and drive positive change.

The outcomes of the Extraordinary General Meeting demonstrate IAPS’s commitment to promoting cooperation, creativity, and diversity within its community. Keep an eye out for more updates on these exciting developments as IAPS remains at the forefront of shaping the future of physics education and research.

As we mark the International Day of Women and Girls in Science, the International Association of Physics Students is proud to reflect on the advances we have made towards gender equality and empowerment within the scientific community. This day is not just a celebration but a call to action to break down the barriers that have held women and girls back in science, technology, engineering, and mathematics fields.

Our association, with over 90.000 members from across the globe, has always championed the cause of women in physics. Our initiatives aim to provide a supportive environment that encourages the participation of women in all aspects of physics, from academic research and teaching to industry and leadership roles. We believe that empowering women and girls in science is essential for achieving scientific excellence and addressing the complex challenges of our time.

In our continuous effort to support and promote gender equality in physics, IAPS has also established the Equity, Diversity, and Inclusion (EDI) Working Group, which focuses on Women in Physics, amongst other topics. This group advocates for women’s rights, provides resources and support for women physicists, and organizes initiatives that aim to reduce gender disparities in the field. We invite all members who are passionate about this cause to join the EDI Working Group and contribute to our efforts to make physics more inclusive and equitable.

Additionally, in a significant milestone for our organization and a testament to our commitment to promoting gender equality in physics, we are thrilled to announce that our Vice President, Niloofar Jokar, has been named an Associated Member of the Working Group 5: Women In Physics of the International Union of Pure and Applied Physics (IUPAP).

Niloofar shared a statement that reflects the synergy between the missions of IUPAP and IAPS:

I am thrilled to become involved as an Associate Member of Working Group 5: Women In Physics of the International Union of Pure and Applied Physics (IUPAP). This achievement signifies not only a personal milestone but most importantly reflects the shared commitment of IUPAP and the International Association of Physics Students (IAPS) to promoting inclusivity and equity within the scientific community.
Both organizations are dedicated advocates for diversity, recognizing the vital role women play in advancing the field of physics. Together, we are determined to break down barriers, advocate for gender equality, and empower the next generation of female physicists. Our collective mission emphasizes the importance of collaboration and solidarity in driving meaningful change.
My appointment to Working Group 5 is a tremendous honor and aligns perfectly with my passion for creating a more inclusive world of science. I am deeply committed to contributing to this mission and working alongside dedicated individuals who share our vision.
In this role, I look forward to bringing the perspectives and insights of the youth community in Physics, attained from my involvement in IAPS as the Vice-President to the discussion on gender equality in physics. My enthusiasm for promoting diversity and inclusivity in science is persistent, and I am excited to embark on this journey with IUPAP and IAPS.
Together, we can make a significant impact and pave the way for a more equitable and diverse scientific community.

As always emphasized by Michel Spiro, the President of IUPAP: “yes we can and yes we must!!”

Niloofar Jokar, IAPS Vice President & Events Manager

As we celebrate this day, let us all reaffirm our commitment to fostering an environment where every aspiring scientist can thrive, regardless of gender. Let’s work together to ensure that women and girls in science are recognized, supported, and empowered to achieve their full potential.