Category: News

The IAPS Annual General Meeting 2021, hereby AGM 2021, is going to be hosted online by the IAPS Executive Committee (EC) on Saturday & Sunday, August 14th & 15th 2021 starting at 12:30 UTC on August 14th, through the IAPS BigBlueButton server.

Please find below the final AGM 2021 agenda.

1. Election of the Chair, Minute Taker and Tellers
2. Membership
  2.1 Voting Rights
  2.2 New Members
  2.3 Expulsions
  2.4 Quorum
3. Approval of the minutes of the March 27th 2021 Extraordinary General Meeting
4. Resolution of Auditors Report and Accounts of the 2018/2019 Executive Committee
5. Presentation of and discussion on Auditors Report and Accounts of the 2019/2020 Executive Committee
6. Election of the Auditors
7. Election of the IAPS Alumni Representatives
8. Election of the jIAPS Editor-in-Chief
9. Election of the IAPS Archivist
10. Presentation of and discussion on 2020/21 Executive Committee Report
11. Discussion on and approval of the 2022/23 Executive Committee Roles and Responsibilities
12. Advocacy, Diversity and Inclusion in IAPS
  12.1 People with disabilities in Physics and the IAPS Accessibility Guidelines
  12.2 Women in Physics and the Waterloo Charter
  12.3 Science advocacy and the Lindau Guidelines
  12.4 Student advocacy
  12.5 LGBTQ+ people in Physics
  12.6 National, racial and ethnic diversity in Physics
13. IAPS Strategic Planning
  13.1 Presentation of and discussion on the Evaluation Report of the implementation of 2018-2021 IAPS Strategic Plan
  13.2 Discussion and approval of the 2021-2024 IAPS Strategic Plan
14. Discussion and approval of the 2021/2022 Budget
15. Discussion and vote on any proposed modifications of the Regulations
16. Discussion and vote on any proposed modifications of the PLANCKS General Rules
17. External Relations
  17.1 Discussion and approval of the format of the IAPS IUPAP Affiliated Commission status
  17.2 Election of the IAPS IUPAP Affiliated Commission representative members
  17.3 Ratification of Memoranda of Understanding
  17.4 Presentation and discussion of IAPS participation in the Global Student Government organisation
  17.5 Discussion on IAPS applying to become an Affiliate Member of the International Union of Geodesy and Geophysics
  17.6 Discussion on developing an application for IAPS to become an Affiliated Member of the International Science Council
  17.7 Discussion on developing an application for IAPS to obtain Consultative Status with UNESCO
  17.8 Discussion on External Relations Liaisons
  17.9 Additional matters
18. Selection of the 2022 IAPS School Day Topic
19. iaps2CERN
  19.1 Presentation of status of planning for iaps2CERN 2022
20. PLANCKS
  20.1 Presentation of Final Report on PLANCKS 2020
  20.2 Presentation of Preliminary Report on PLANCKS 2021
  20.3 Presentation of Progress Report on PLANCKS 2022
  20.4 Election of the host of the PLANCKS 2023
21. ICPS
  21.1 Resolution of Final Report on ICPS 2019
  21.2 Presentation of Progress Report on ICPS 2022
  21.3 Election of the host of the ICPS 2023
22. Election of the 2021/22 Executive Committee members
23. Other points of interest

IAPS December Extraordinary General Meeting, hereby EGM, is going to be hosted online by the IAPS Executive Committee on Sunday, December 20th 2020 starting at 01:00 PM UTC. We expect to hold the meeting using Jitsi or Zoom

The National Committee representatives will have 7 votes, and the Local Committee representatives will have 2 votes. All of the individual members from one country have 1 vote between them. All member committees are to send details of their representatives with delegated voting rights, maximum of 2 persons, to the Executive Committee prior to the meeting. Other topics may also be discussed during the meeting under the other topics point but these discussions cannot be used to make formal decisions.

Please find below the final EGM agenda.

1. Election of the Chair, Secretary, and Tellers
2. Membership
  2.1 Voting Rights
  2.2 New Members
  2.3 Quorum
3. Approval of the minutes of the 2020 Annual General Meeting
  3.1  Proposed resolution on voiding votes under point 21.5 of AGM 2020
4. PLANCKS
  4.1 PLANCKS 2020 overview
  4.2 PLANCKS Rules Working Group Report
  4.3 Discussion and vote on any proposed modifications of the PLANCKS Rules
  4.4 Election of the host for PLANCKS 2022
5. ICPS
  5.1 Report for current status of 2021 ICPS
6. EPS Young Minds Agreement
7. Discussion and vote on any proposed modifications of the Charter
8. Discussion and vote on any proposed modifications of the Regulations
9. External Relations
  9.1 General updates on contacts with Physics-related unions, societies and organisations
  9.2 General updates on contacts with student organisations
  9.3 General updates on contacts with Physics-related journal publishers
  9.4 General updates on contacts with industry-related institutions and networks
  9.5 General updates on contact with IUPAP
  9.6 Discussion and vote on proposal of Memorandum of Understanding from the International Association of Volcanology and Physics of the Earth’s Interior (IAVCEI)
  9.7 Discussion and vote on proposing Memorandum of Understanding to the African School of Fundamental Physics and Applications (ASP)
  9.8 Discussion and vote on proposing Memorandum of Understanding to the International Association of Geomagnetism and Aeronomy (IAGA)
  9.9 Discussion and vote on proposing Memorandum of Understanding to the International Union of Crystallography (IUCr)
  9.10 Discussion and vote on proposing Memorandum of Understanding to The Optical Society (OSA)  
10. Legal, administrative and financial aspects
  10.1 Contact with le Tribunal Judiciaire regarding Charter
  10.2 Change of bank
11. Engagement within IAPS
  11.1 Working Groups
  11.2 Thematic discussion groups
  11.3 Communication with members and affiliated students
12. First quarter Executive Committee work update and review13. Update on IAPS Auditors for 2020/2021 term
14. Other points of interest

IAPS Annual General Meeting, hereby AGM, is going to be hosted online by the IAPS Executive Committee on Saturday August the 22th 2020 at 01:00 PM UTC. We expect to hold the meeting using Jitsi, like it was done in this Spring’s Extraordinary General Meeting. Details will be fixed and sent along the final agenda later.

The National Committee representatives will have 7 votes, and the Local Committee representatives will have 2 votes. All of the individual members from one country have 1 vote between them. All member committees are to send details of their representatives with delegated voting rights, maximum of 2 persons, to the Executive Committee prior the meeting. Please also note it is your right as a member of IAPS to propose topics to be discussed in the meeting 4 weeks prior to the AGM. Other topics may also be discussed during the meeting under the other topics point but these discussions cannot be used to make formal decisions.

Please find below the provisional AGM agenda.

1. Election of the Chair, Secretary, and Tellers
2. Membership
   1. Voting Rights
   2. New Members
   3. Expulsions
   4. Quorum
3. Approval of the minutes of the 2020 Extraordinary General Meeting
4. Auditors reports and accounts of the 2018/2019 Executive Committee
5. Election of Auditors
6. Election of IAPS Alumni Representative
7. Election of IAPS Archivist
8. 2019/20 Executive Committee Report
9. 2020/21 Executive Committee Roles and Responsibilities
10. Discussion and vote on any proposed modifications of the Charter
11. Discussion and vote on any proposed modifications of the Regulations
12. IAPS Code of Conduct
13. IAPS Privacy Policy Update
14. IAPS Reimbursement Guide
15. 2020/2021 budget
    1. Membership fees
    2. 2020/2021 budget
16. 2020 IAPS School Day Topic
17. iaps2CERN
    1. Report for 2020 iaps2CERN
18. PLANCKS
    1. Status of 2020 PLANCKS
    2. Possible decisions regarding the holding of 2020 PLANCKS
    3. Election of the host for the 2022 PLANCKS
19. ICPS
    1. Final Report for 2019 ICPS
    2. Report for current status of 2020 ICPS
    3. Possible decisions regarding the holding of 2020 ICPS
    4. Election of the host for the 2022 ICPS
20. Election of Executive Committee members
21. Other points of interest
    1. IUPAP relations
    2. Quarterly delegate day

Members of IAPS,

The Executive Committee has called for an Extraordinary General Meeting (EGM) to be held on

29th of March at 3 PM (UTC+1). The meeting will be held remotely.
The agenda mainly circles around the selection of the IT Manager for the Executive Committee of IAPS for rest of the year as the previous one, Veli-Jussi, stepped down previously to give space to a new IT Manager with having little spare time anymore after securing his spot on a new research position. With regretting losing Veli-Jussi after 2½ years of excellent service, the EC congratulated him on his accomplishment. Besides selecting a new EC member this financial year’s budget is also to be discussed.
The Extraordinary General Meeting 2020 Spring agenda is as follows: 

1. Election of Chair, Secretary, and Tellers
2. Checking quorum
3. General announcements
4. IAPS 2019/2020 financial year budget discussion
5. Selection of the new IAPS EC IT Manager
6. Other points of interest