The IAPS March 2021 Extraordinary General Meeting, hereby EGM, is going to be hosted online by the IAPS Executive Committee (EC) on Sunday, March 27th 2021 starting at 12:30 UTC. We expect to hold the meeting using Zoom or a developing internal platform.
Please find below the draft EGM agenda, to which any IAPS member can propose changes, namely the addition of agenda items per the IAPS Charter point 17.4. The Executive Committee requests that these be sent until 23:59 UTC on February 25th, in order to give the EC time to determine how to include the points in the final agenda.
1. Election of the Chair, Secretary, and Tellers 2. Membership 2.1 Voting Rights 2.2 New Members 2.3 Quorum 3. Approval of the minutes of the December 20th 2020 Extraordinary General Meeting 4. Election of the new IAPS EC Events Manager for the remainder of the 2020/2021 term 5. Other points of interest
IAPS December Extraordinary General Meeting, hereby EGM, is going to be hosted online by the IAPS Executive Committee on Sunday, December 20th 2020 starting at 01:00 PM UTC. We expect to hold the meeting using Jitsi or Zoom
The National Committee representatives will have 7 votes, and the Local Committee representatives will have 2 votes. All of the individual members from one country have 1 vote between them. All member committees are to send details of their representatives with delegated voting rights, maximum of 2 persons, to the Executive Committee prior to the meeting. Other topics may also be discussed during the meeting under the other topics point but these discussions cannot be used to make formal decisions.
Please find below the final EGM agenda.
1. Election of the Chair, Secretary, and Tellers 2. Membership 2.1 Voting Rights 2.2 New Members 2.3 Quorum 3. Approval of the minutes of the 2020 Annual General Meeting 3.1 Proposed resolution on voiding votes under point 21.5 of AGM 2020 4. PLANCKS 4.1 PLANCKS 2020 overview 4.2 PLANCKS Rules Working Group Report 4.3 Discussion and vote on any proposed modifications of the PLANCKS Rules 4.4 Election of the host for PLANCKS 2022 5. ICPS 5.1 Report for current status of 2021 ICPS 6. EPS Young Minds Agreement 7. Discussion and vote on any proposed modifications of the Charter 8. Discussion and vote on any proposed modifications of the Regulations 9. External Relations 9.1 General updates on contacts with Physics-related unions, societies and organisations 9.2 General updates on contacts with student organisations 9.3 General updates on contacts with Physics-related journal publishers 9.4 General updates on contacts with industry-related institutions and networks 9.5 General updates on contact with IUPAP 9.6 Discussion and vote on proposal of Memorandum of Understanding from the International Association of Volcanology and Physics of the Earth’s Interior (IAVCEI) 9.7 Discussion and vote on proposing Memorandum of Understanding to the African School of Fundamental Physics and Applications (ASP) 9.8 Discussion and vote on proposing Memorandum of Understanding to the International Association of Geomagnetism and Aeronomy (IAGA) 9.9 Discussion and vote on proposing Memorandum of Understanding to the International Union of Crystallography (IUCr) 9.10 Discussion and vote on proposing Memorandum of Understanding to The Optical Society (OSA) 10. Legal, administrative and financial aspects 10.1 Contact with le Tribunal Judiciaire regarding Charter 10.2 Change of bank 11. Engagement within IAPS 11.1 Working Groups 11.2 Thematic discussion groups 11.3 Communication with members and affiliated students 12. First quarter Executive Committee work update and review13. Update on IAPS Auditors for 2020/2021 term 14. Other points of interest
IAPS Annual General Meeting, hereby AGM, is going to be hosted online by the IAPS Executive Committee on Saturday August the 22th 2020 at 01:00 PM UTC. We expect to hold the meeting using Jitsi, like it was done in this Spring’s Extraordinary General Meeting. Details will be fixed and sent along the final agenda later.
The National Committee representatives will have 7 votes, and the Local Committee representatives will have 2 votes. All of the individual members from one country have 1 vote between them. All member committees are to send details of their representatives with delegated voting rights, maximum of 2 persons, to the Executive Committee prior the meeting. Please also note it is your right as a member of IAPS to propose topics to be discussed in the meeting 4 weeks prior to the AGM. Other topics may also be discussed during the meeting under the other topics point but these discussions cannot be used to make formal decisions.
Please find below the provisional AGM agenda.
Election of the Chair, Secretary, and Tellers
Membership
Voting Rights
New Members
Expulsions
Quorum
Approval of the minutes of the 2020 Extraordinary General Meeting
Auditors reports and accounts of the 2018/2019 Executive Committee
Election of Auditors
Election of IAPS Alumni Representative
Election of IAPS Archivist
2019/20 Executive Committee Report
2020/21 Executive Committee Roles and Responsibilities
Discussion and vote on any proposed modifications of the Charter
Discussion and vote on any proposed modifications of the Regulations
IAPS Code of Conduct
IAPS Privacy Policy Update
IAPS Reimbursement Guide
2020/2021 budget
Membership fees
2020/2021 budget
2020 IAPS School Day Topic
iaps2CERN
Report for 2020 iaps2CERN
PLANCKS
Status of 2020 PLANCKS
Possible decisions regarding the holding of 2020 PLANCKS
Election of the host for the 2022 PLANCKS
ICPS
Final Report for 2019 ICPS
Report for current status of 2020 ICPS
Possible decisions regarding the holding of 2020 ICPS
The Executive Committee has called for an Extraordinary General Meeting (EGM) to be held on
29th of March at 3 PM (UTC+1). The meeting will be held remotely. The agenda mainly circles around the selection of the IT Manager for the Executive Committee of IAPS for rest of the year as the previous one, Veli-Jussi, stepped down previously to give space to a new IT Manager with having little spare time anymore after securing his spot on a new research position. With regretting losing Veli-Jussi after 2½ years of excellent service, the EC congratulated him on his accomplishment. Besides selecting a new EC member this financial year’s budget is also to be discussed. The Extraordinary General Meeting 2020 Spring agenda is as follows:
The 2019 IAPS Annual General Meeting (AGM), held on August 13th, approved 9 new member committees, with 4 National Committees (NCs) and 5 Local Committees (LCs):
NC Cuba – Sociedad Cubana de Jovenes Fisicos/Cuban Society for Young Physicists NC Georgia – საქართველოს ფიზიკის სტუდენტთა ასოციაცია/Georgian Association of Physics Students (GAPS) NC Morocco – Moroccan Association of Physics (MAP) NC Poland – Polskie Stowarzyszenie Studentów Fizyki/Polish Association of Physics Students (PSSF)
LC Jambi (Indonesia) – Ikatan Mahasiswa Pendidikan Fisika/Physics Education Student Association (IMAPEFSI) LC Kumasi (Ghana) – IAPS Kumasi LC Noida (India) – Physics Society of Shiv Nadar University (PhySoc) LC Quito (Ecuador) – OSA-USFQ Capítulo Estudiantil/OSA-USFQ Student Chapter LC Saint Petersburg (Russia) – сообщество студентов-физиков Политехнического университета/Polytechnic Community of Physics Students (PCPS)
All of these new members were immediately approved as new members, with the exception of LC Quito, whose membership was approved conditional on the payment of the first membership fee occuring up to September 1st. As this condition has already been met, LC Quito is also officially a member of IAPS.
If you missed the 2 rounds of ICPS registrations, don’t worry! In the words of Futurama’s Professor Farnsworth, good news, everyone: there are still some spots available!
To register, just log in to the Member Network and sign up here. Check out the full program of the conference and all relevant details on the official website.
If you have any questions, just contact info@icps.cologne.
Don’t miss this awesome gathering of Physics students from all corners of the Earth [Warning: this phrase does not constitute proof that the Earth if flat].
The final agenda of the 2019 Annual General Meeting has been released to members by the IAPS Executive Committee, as posted below.
2019 Annual General Meeting – Final Agenda 1. Election of the Chair, Secretary and Tellers 2. Membership 2.1. Voting Rights 2.2. New Members 2.3. Expulsions 2.4. Quorum 3. Approval of the minutes of the 2018 Annual General Meeting 4. Auditors report and accounts of the 2017/2018 Executive Committee 5. Election of Auditors 6. Election of IAPS Alumni Representative 7. Election of IAPS Archivist 8. 2018/19 Executive Committee Report 9. 2019/20 Executive Committee Roles and Responsibilities Document 10. Discussion and vote on the IAPS Strategic Plan 11. Discussion and vote on any proposed modifications of the Charter 12. Discussion and vote on any proposed modifications of the Regulations 13. IAPS Code of Conduct 14. IAPS Privacy Policy Update 15. IAPS Reimbursement Guide 16. 2020 Budget 17. 2020 IAPS School Day Topic 18. iaps2CERN 18.1. Final Report for 2019 iaps2CERN 19. PLANCKS 19.1. Final Report for 2019 PLANCKS 19.2. Progress Report for 2020 PLANCKS 19.3. Election of the host for the 2021 PLANCKS 20. ICPS 20.1. Final Report for 2018 ICPS 20.2. Progress Report for 2020 ICPS 20.3. Election of the host of the 2021 ICPS 21. Election of Executive Committee members 22. Other points of interest
To be held physically at the University of Cologne, in Cologne, Germany, during day 4 of ICPS, starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, this meeting is open for online attendance, which IAPS members can request by sending an e-mail to president@iaps.info.
Once more, we remind everyone that, per IAPS Charter, National Committees (NCs) will have 7 votes, Local Committees (LCs) will have 2 votes and Individual Members from each country have, collectively, 1 vote.
If you have any questions, don’t hesitate to contact president@iaps.info!
The Executive Committee of IAPS has sent out to the provisional agenda of the this year’s Annual General Meeting (AGM) to IAPS membership representatives.
2019 AGM Provisional Agenda 1. Election of the Chair, Secretary and Tellers 2. Membership 2.1. Voting Rights 2.2. New Members 2.3. Expulsions 2.4. Quorum 3. Approval of the minutes of the 2018 Annual General Meeting 4. Approval of the minutes of the 2019 Extraordinary General Meeting 5. Auditors report and accounts of the previous Executive Committee 6. Election of Auditors 7. Election of IAPS Alumni Representative 8. Election of IAPS Archivist 9. 2018/19 Executive Committee Report 10. 2019/20 Executive Committee Roles and Responsibilities Document 11. Discussion and vote on the IAPS Strategic Plan 12. Discussion and vote on the 2018/19 EC’s Alumni Committee Proposal 13. Discussion and vote on any proposed modifications of the Charter 14. Discussion and vote on any proposed modifications of the Regulations 15. IAPS Code of Conduct 16. IAPS Privacy Policy Update 17. IAPS Reimbursement Guide 18. 2020 Provisional Budget 19. 2020 IAPS School Day Topic 20. iaps2CERN 20.1. Final Report for 2019 iaps2CERN 21. PLANCKS 21.1. Final Report for 2019 PLANCKS 21.2. Progress Report for 2020 PLANCKS 21.3. Election of the host for the 2021 PLANCKS 22. ICPS 22.1. Final Report for 2019 ICPS 22.2. Progress Report for 2020 ICPS 22.3. Election of the host for the 2021 ICPS 23. Election of the Executive Committee members 24. Other points of interest
Starting at 9:00 AM CEST (Central European Summer Time, UTC+2) on August 13th, the AGM will be held physically in Cologne, Germany during ICPS 2019, IAPS’s flagship event, organised by members of the junde Deutsche Physikalische Gesellschaft (jDPG), the student wing of the German Physical Society, with a live feed for anyone who wishes to follow the meeting at a distance.
Per IAPS Charter terms, National Committees have 7 votes, Local Committees have 2 votes and Individual Members from each country have, collectively, 1 vote. We remind you that any member of IAPS with voting rights may propose additional points for the agenda.
If you wish to follow the meeting remotely, propose agenda items or have any questions, contact presidente@iaps.info.
IAPS’s major democratic process is just a month away!
The ICPS 2019 Organising Committee has opened registrations one final time to allow for a participation possibility for those who are still interested but were unable to sign up between the first and second rounds.
As all the places for ICPS Cologne are already filled, this final round is based on a waiting list, ordered according to date and time of registration, as it is expected that some already accepted participants might have to renounce their place for various possible reasons, a phenomenon observed every year.
So, if you haven’t signed up and want to attend the biggest IAPS event, this is your opportunity to register!
The Executive Committee, per IAPS Charter point 17.2, has called for an Extraordinary General Meeting (EGM) to be held on Saturday, May 11th 2019 at 6:00 PM CEST (Central European Summer Time, UTC+2) with physical location at the University of Oulu, Pentti Kaiteran katu 1, Oulu, Finland and online access.
The main purpose is to determine who will carry on the PR Manager duties until the end of the current term, following the resignation of Sofia Ferreira Teixeira, and to review some of the main IAPS documents. Read the full provisional agenda below.
Provisional Agenda: 1. Election of Chair, Secretary and Tellers 2. Checking quorum 3. General announcements 4. Approval of the minutes of the previous Annual General Meeting (AGM) 5. Selection of the new IAPS EC PR Manager 6. Approval of the updated IAPS Code of Conduct 7. IAPS’s Affiliated Commission application to the International Union of Pure and Applied Physics (IUPAP) 8. Discussion on proposed changes to the IAPS Charter and Regulations 9. Discussion on a proposal to change the IAPS membership of individual members and alumni in the future 10. Other points of interest
If you have any questions, wish to attend the meeting remotely or want to propose other items to the agenda, write to president@iaps.info.
