Considering a leadership role within the International Association of Physics Students (IAPS) is a significant commitment, reflecting your dedication and experience in our vibrant community. Running for a position is a prestigious opportunity to contribute to our global physics student network. Here’s a detailed guide to help you understand the application process and the responsibilities associated with each role.
Step 1: Choosing Your Position
Deciding which role aligns with your expertise and aspirations is crucial.
You can find more detailed information in our opportunities section on top right, but here’s a breakdown of the positions available:
- President: Lead the entire organization with strategic vision and managerial acumen. The President oversees all operations, ensuring alignment with IAPS’s mission and goals. This role requires substantial experience in leadership and a deep understanding of our community’s dynamics.
- Treasurer: Manage the financial health of IAPS. The Treasurer is responsible for budgeting, financial planning, and maintaining transparency in financial operations. Candidates should have a knack for finance or accounting and demonstrate impeccable attention to detail.
- Secretary: Ensure the smooth operation of IAPS’s administrative functions. The Secretary handles official correspondence, records meeting minutes, and maintains organizational records. This role demands exceptional organizational skills and experience in administrative management.
- Events Manager: Manage and supervise major IAPS events with precision and creativity. The Events Manager is responsible for the logistical and programmatic aspects of events, ensuring they meet our high standards. Prior experience in event planning and project management is essential.
- Outreach Manager: Engage with external communities and promote science outreach initiatives. The Outreach Manager works to inspire school students and other communities, spreading the passion for physics. A background in educational outreach and community engagement is highly desirable.
- PR Manager: Shape and communicate the public image of IAPS. The PR Manager develops communication strategies, manages media relations, and oversees our branding efforts. This role requires strong experience in public relations and strategic communication.
- IT Manager: Oversee the digital infrastructure and technological advancements of IAPS. The IT Manager ensures our digital tools and platforms are up-to-date and secure. Candidates should have substantial IT expertise and a track record of managing digital projects.
- Membership Manager: Advocate for our members and strengthen our community. This role involves understanding members’ needs, addressing their concerns, and promoting inclusivity. Experience in advocacy and community management is essential.
- Recruitment Manager: Attract new members to IAPS and expand our membership base. The Recruitment Manager designs and implements strategies to recruit motivated students globally. Prior experience in recruitment is highly valued.
- Fundraising Officer (working with the Treasurer): Secure the necessary funds to support IAPS’s initiatives. This role involves identifying funding opportunities, managing donor relations, and collaborating with the Treasurer on financial strategies. A background in fundraising and financial planning is crucial.
- jIAPS Editor in Chief (working with the PR Manager): Lead our publication efforts and collaborate on communication strategies. This role requires editorial oversight, content creation, and working closely with the PR Manager. Experience in journalism or publishing is encouraged.
- Advocacy Officer (working with the Membership Manager): Support our advocacy initiatives and assist in promoting members’ interests. This role involves working closely with the Membership Manager on various projects. Prior experience in advocacy and community engagement is essential.
- IAPS Archivist: Preserve and document the history of IAPS. The Archivist maintains historical records, ensuring they are organized and accessible.
- AC5 Council Member: Represent the interests of the IAPS community within the AC5 Council & IUPAP. This role involves participating in high-level discussions and decision-making processes. Significant leadership experience within IAPS or similar organizations is required.
- Alumni Representatives: Connect past and present members and support continuous growth. This role involves engaging with alumni and fostering a strong network.
Step 2: Preparing Your Application
For most positions, you need to send an email to ec@iaps.info with the following:
- CV: Highlight your relevant experience, skills, and achievements.
- Cover Letter: Articulate why you’re the ideal candidate for the position. Demonstrate your commitment and qualifications with clarity and professionalism.
Step 3: Sending Your Application
Once your CV and Cover Letter are ready, send them to the designated email address. Ensure your email is professionally composed and attachments are correctly named.
Example Email:
Subject: Application for [Position Name]
Dear IAPS Executive Committee,
I am excited to submit my application for the position of [Position Name]. Attached are my CV and Cover Letter for your review.
Thank you for considering my application.
Best regards,
[Your Name]
Special Instructions for Hosting ICPS and PLANCKS
Hosting a major IAPS event like the International Conference of Physics Students (ICPS) or the PLANCKS competition is a prestigious responsibility. Your bid must include:
- Expected Duration: Specify the event’s duration.
- Expected Number of Participants: Estimate attendance.
- Preliminary Timetable: Provide a draft schedule.
- Location Details: Describe the venue and its significance.
- Activities and Accommodation: Outline planned activities and lodging arrangements.
- Provisional Budget: Include participation fees and potential sponsors.
For any questions don’t hesitate to contact our Events Manager at events@iaps.info
Review and Submit Your Bid
Make sure your bid is comprehensive and well-detailed. Email it to ec@iaps.info with all the required information.
Keep in mind that you will need to present your bid during the AGM.
Example Bid Email:
Subject: Bid to Host [Event Name]
Dear IAPS Executive Committee,
I am excited to submit my bid to host [Event Name]. Attached is the detailed proposal including the expected duration, number of participants, preliminary timetable, location details, activities, accommodation, provisional budget, and potential sponsors.
Thank you for considering my bid.
Best regards,
[Your Name]
Final Tips
- Be Clear and Concise: Make sure your application and bid are easy to read and straight to the point.
- Show Your Passion: Let your enthusiasm for the role or event shine through.
- Proofread: Double-check for any spelling or grammatical errors.
Running for a position in IAPS or hosting a major event is a fantastic opportunity to grow, lead, and make a significant impact. Good luck, and we can’t wait to see what you’ll bring to the table!