Membership and Advocacy Manager

Starting in the 2022 AGM, the Advocacy and Outreach Manager and Membership and Alumni Manager positions are now being replaced by the Membership and Advocacy Manager and the Outreach Manager roles.

This page contains the information a candidate for IAPS Membership and Advocacy Manager needs to know. Be sure to first read what any EC candidate needs to know.

Note: regarding the office description, it is important to know the tasks of EC members for a given year, considering what is defined in the Charter and Regulations, are proposed by the EC of the previous year. This proposal may be the object of changes during the Annual General Meeting (AGM) at which the EC members are elected by decision of AGM participants, either due to a specific proposal or as a result of Charter or Regulations changes.


The IAPS EC proposed the following tasks for the Membership and Advocacy Manager:

  • Maintain the IAPS Membership Database
  • Chair the IAPS Delegates Council and maintain positive communication with representatives from every IAPS Committee
  • Chair the Member Society Health Task Force, as outlined in the IAPS Strategic Plan
  • Chair the International Collaboration Task Force, as outlined in the IAPS Strategic Plan
  • Develop a Continuity of Operations Plan with each IAPS Committee President
  • Keep a fair communication with all IAPS members and the Alumni
  • Serve as the EC Representative to the Alumni Committee
  • Manage advocacy issues and investigate topics of importance to members
  • Advocate for students’ rights at local and international level
  • Manage educational and informational events
  • Organise and support a new event promoting gender equality in physics society

Useful Skills

  • Delegate as much as possible!
  • Be reliable.
  • Be communicative; you have to talk a lot about IAPS with people
  • Make time for IAPS in your daily routine; e.g. answering E-Mails on the evening and tackle large task at the weekends
  • Set your priorities right within your year in office; rather accomplish some smaller goals than fail/not finish a lot of huge ones.
  • However, don’t be afraid of larger tasks; find yourself supporters for them
  • Thus, never hesitate to ask more senior (e.g. former EC members) for their opinion
  • Awareness capacity regarding the issues that the scientific community faces, for which outreach is an important tool of knowledge and proximity
  • Preparing statements regarding advocacy issues in coordination with the PR Manager
  • Following news in the world of Physics studies, particularly decisions by public officials that might have an impact on the Physics community

What to expect right after the AGM (if elected):

  • Your first official EC meeting is still during ICPS
  • In particular, make sure that the members database is handed over correctly

What to expect during the year:

  • Delegate as much as possible!
  • Be reliable.
  • Do not forget the points written in useful skills
  • Keep the members’ data up to date. E.g. check for updates each quarter; furthermore, try to figure out TC/LC election dates
  • Find new IAPS members
  • Keep the old ones interested/active
  • Get IAPS members involved directly; e.g. find yourself a subcommittee for some of these tasks

Are you ready to run? Go back here and see how you announce your candidature.

Good luck!