IAPS Annual General Meeting 2022, 6th & 7th of August 2022

The IAPS Annual General Meeting (AGM) 2022, will be hosted online by the IAPS Executive Committee (EC) on the 6th & 7th of August 2022 starting at 12:00 UTC on both days. All updated information about this meeting can be found here.

Here is the provisional AGM 2022 agenda, to be split across the 2 days:

1 – Welcome
2 – Election of the Chair, Secretary, and Tellers
3 – Membership
   3.1 – Voting Rights
   3.2 – New Members
   3.3 – Expulsions
   3.4 – Quorum
4 – Approval of the April 2022 EGM Minutes
5 – Discussion on 2022/23 EC Report
6 – Finances
   6.1 – Discussion on Auditors Report and Accounts of the 2020/2021 EC
   6.2 – Discussion and approval of the 2022/2023 Budget
7 – Advocacy, Diversity and Inclusion in IAPS

8 – Selection of the 2023 IAPS School Day Topic
9 – iaps2CERN
   10.1 – Presentation of Final Report on PLANCKS 2021
   10.2 – Presentation of Preliminary Report on PLANCKS 2022
   10.3 – Presentation of Progress Report on PLANCKS 2023
   10.4 – Election of the host of the PLANCKS 2024
11 – ICPS
   11.1 – Presentation of Final Report on ICPS 2021
   11.2 – Presentation of Preliminary Report on ICPS 2022
   11.3 – Presentation of Progress Report on ICPS 2023
   11.4 – Election of the host of the ICPS 2024
12 – IPT

   12.1 – Approval of the IPT Rules and Regulations Documents
13 – Discussion and vote on any proposed modifications of the Charter
14 – Discussion and vote on any proposed modifications of the Regulations
15 – Discussion on and approval of the 2023/24 EC Roles and Responsibilities
16 – External Relations
   16.1 – Approval of Modifications to the AC5 Structure
   16.2 – Ratification of Memoranda of Understanding
   16.3 – IAPS participation in the Global Student Government
   16.4 – Discussion on application for IAPS to become an Affiliated Member of the International Science Council

17 – Elections
   17.1 – Election of the 2022/23 EC members
   17.2 – Election of the  jIAPS Editor-in-Chief
   17.3 – Election of the IAPS Archivist
   17.4 – Election of the IAPS Alumni Representatives
   17.5 – Election of the Auditors

   17.6 – Election of the AC5 Council members
18 – Other points of interest

Events Opportunities

Latest Opportunities

Here is a summary of our upcoming events:

  • Registration for ScienCon, held in-person in Poland between March 31st – April 3rd, with close on February 20th. ScienCon is a unique 4-day event where physics students from all over the world are given the time, space and support to plan their future scientific career! There will also be cultural trips, guest lectures and much more.
  • The International Day of Light (IDL, May 16th) celebrates light and the role it plays in science, culture and art, education, and sustainable development. IAPS is a high-level Endorsing Partner on the IDL Steering Team and will support IDL events from our NCs and LCs during the month of May with the Light Grant of up to 300€.
  • The International Physicists’ Tournament will take place between the 9th-14th May in Colombia. The IAPS EC and IPT ExeCom are closely working together to formally make the IPT an IAPS Major Event.
  • IAPS has been allocated 25 spots with funded accommodation at the EPS Forum, held in-person in Paris between the 2nd and 4th of June 2022! This is a very exciting event with multiple Nobel laureates, cutting-edge physics and a focus on supporting students and recent graduates. Apply here by 23:59 UTC, February 19th.
  • We also have recurring events such as online socials and the monthly mental health check-in, held on our Discord server at 2pm UTC on the first Sunday of each month.
  • Many more events are being planned, including IAPS4, IAPS2CERN and some advocacy events. Sign up for our newsletter to stay up to date with our latest opportunities.

Other ways to get involved:

  • Apply to become the new IT Manager in the IAPS Executive Committee for the remainder of the 2021-2022 EC Term. The election will be held online on April 10th.
  • Become a Meeting Official (Chair, Minute Taker or Teller) during our upcoming Extraordinary General Meeting held at 1pm UTC on Sunday the 10th of April. Email if you would like to volunteer or if you have questions.  
  • If you have graduated from a degree in physics or a related subject and are interested in mentoring an IAPS student, sign up here. This is an easy and non time-consuming way to really help and connect with someone.
  • Join a Working Group. IAPS Working Groups currently have record levels of engagement! Working groups can be joined throughout the year and are the perfect low-commitment way to try out IAPS leadership.


IAPS Extraordinary General Meeting 2022, 10th April 2022

The IAPS Extraordinary General Meeting (EGM) 2022 will be hosted online by the IAPS Executive Committee (EC) on Sunday, March 10th at 13:00 UTC on Zoom. The primary aim of this EGM is to elect a new IT Manager for the IAPS EC for the remainder of the 2021-2022 term. Members are welcome to suggest points for the agenda until the 6th of March 2022.

Announcements Opportunities

Call For Working Group Members

Working groups for the 2021-2022 term have now been launched! These are a great low-commitment way to get more involved with IAPS. See a full list below:

  • The Outreach working group spreads the joy of physics to students around the world and uses the IAPS platform to speak up for students who need it.
  • The PR working group keeps students engaged and informed in the IAPS community, through creative posts, initiatives and campaigns.
  • The Recruitment working group aims to to make IAPS even more international, empowering students around the world to form student groups (IAPS Local and National Committees).
  • The Membership & Advocacy working group provides the backbone to the IAPS community and ensures that each National and Local Committee is getting all the support, help and value that IAPS can provide.
  • The Events working group oversees events run by IAPS Local and National Committees, and also hosts many additional events, such as iaps2CERN and the IAPS Industry Talks.
  • The Finances working group fundraises for IAPS initiatives and is crucial in ensuring that IAPS’ year-round events are possible.
  • The IT working group maintains, updates and recreates IAPS’ IT infrastructure. With a new website, database and more platforms coming soon, there are many projects to get involved in.
  • The External Relations working group maintains strong relationships with IAPS’ partners, makes the most of these partnerships and builds connections with new organisations.
  • The Strategic Committee works to help IAPS reach its strategic goals. This working group is perfect for anyone with ideas for how things could be improved and excitement for what IAPS could become.

If you have any questions, email Working groups are a fantastic way to meet new people in IAPS, get involved in cool projects and increase your chances if you plan to run for any elected IAPS positions.

We will be holding a Working Group Fair on Kumospace at 14:00 – 15:00 UTC on Sunday the 26th of September (join here). It will be a good opportunity to speak with the working group leaders and ask any questions you may have.